Privacy Policy

Last updated: January 30, 2026

Introduction

V2C Inc ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website v2c.org and use our services.

V2C Inc is a 501(c)(3) nonprofit organization registered in Delaware, USA (EIN: 33-3915449), located in Aldie, VA 20105.

Information We Collect

Information You Provide

We collect information you voluntarily provide when you:

  • Fill out our contact form (name, email address, message content)
  • Subscribe to our newsletter
  • Apply to join a working group
  • Communicate with us via email

Automatically Collected Information

When you visit our website, we may automatically collect:

  • Browser type and version
  • Operating system
  • Referring website
  • Pages visited and time spent
  • IP address (anonymized)

How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and contact requests
  • Process your applications to join working groups
  • Send you information about our programs (with your consent)
  • Improve our website and services
  • Comply with legal obligations

Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), we process your personal data based on:

  • Consent: When you submit a contact form or subscribe to communications
  • Legitimate interests: To improve our services and website functionality
  • Legal obligations: To comply with applicable laws

Data Sharing

We do not sell your personal information. We may share your data with:

  • Service providers: Web3Forms (form processing), Cloudflare (hosting)
  • Legal requirements: When required by law or to protect our rights

Cookies and Tracking

Our website uses minimal cookies:

  • Essential cookies: Required for website functionality
  • Analytics: We use privacy-focused analytics that do not track individual users

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

Your Rights (GDPR)

If you are in the EEA, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Request limited processing of your data
  • Portability: Receive your data in a portable format
  • Object: Object to processing based on legitimate interests
  • Withdraw consent: Withdraw consent at any time

To exercise these rights, contact us at privacy@v2c.org.

Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by law. Contact form submissions are retained for up to 2 years unless you request deletion.

Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • SSL/TLS encryption for data in transit
  • Secure hosting on Cloudflare
  • Limited access to personal data

International Transfers

Your data may be transferred to and processed in the United States. We ensure appropriate safeguards are in place for international transfers in compliance with GDPR.

Children's Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by posting a notice on our website. Your continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

For privacy-related inquiries or to exercise your rights:

Supervisory Authority

If you are in the EEA and believe we have not addressed your concerns, you have the right to lodge a complaint with your local data protection authority.